Data is vulnerable in this day and age, particularly sensitive documents that need proper safeguarding. So how do you keep your files secure?
Be well organised
Instead of thinking about an organised filing solution as leaving a trail of breadcrumbs, think of it as protecting data by making sure it’s exactly where it needs to be. Human error can lead to files being misplaced. Moreover, during that manual handling phase, a lot could go wrong. File automation ensures effective, intelligent and instant file management.
If you think you need this kind of file management software at your workplace, then check out options such as https://www.watermarktech.co.uk/file-management-software.
Back up your data
Backing up your data regularly reduces the risk of data loss. Opt for a cloud-based backup solution so that your data can be retrieved seamlessly in the event of an accident, disaster, cyberattack or system outage.
Use version tracking tools
By keeping on top of versions of your files, you can eliminate unnecessary data and be confident that everyone is working with the most up-to-date and compliant files. Once again, this can be an automated process.
Retain documents for regulatory reasons
With GDPR in mind, sensitive documents must be kept on file for a specified time, yet should not be held onto longer than is required. Automating file retention periods can ensure you stay compliant.
Up your security
While backups are essential, ideally, you don’t want to have to use them. Install advanced security measures to prevent the loss or corruption of data and password-protect your files.
